How to Export Apollo Leads Using Tomba Chrome Extension
Extract verified emails and phone numbers from Apollo.io people and company searches directly to your Tomba account.
The Tomba Chrome Extension integrates seamlessly with Apollo.io, allowing you to export leads with verified contact information without manual copy-pasting. This guide shows you exactly how to scrape people and companies from Apollo using Tomba.
⚠️ Important: Apollo Basic Account Required
You must have an Apollo Basic account (or higher) to use this feature.
Apollo's free account has restrictions that prevent the Tomba extension from accessing the necessary data. If you're on a free Apollo plan, the extension will not work properly.
Minimum requirement: Apollo Basic subscription
What You Can Export from Apollo
With the Tomba extension, you can export:
Data Type | What's Included |
People | Name, email, phone, job title, company, LinkedIn URL |
Companies | Company name, domain, industry, size, location, website |
Verified Emails | Tomba verifies all emails during export |
Phone Numbers | Direct dials and mobile numbers when available |
Step-by-Step Guide: Export People from Apollo
Step 1: Log into Apollo with Your Pro Account
Go to app.apollo.io and sign in with your Pro (or higher) account.
Step 2: Navigate to People Search
Click on "Search" in the left sidebar, then select "People" to access the people search.
Step 3: Select Your Target Titles (CEO, Directors, etc.)
Apply filters to find your ideal prospects. For example, select job titles like:
CEO
Director
VP
Founder
C-Level executives
Use Apollo's "Job Titles" filter to select the seniority levels you want to target.
Step 4: ⚠️ CRITICAL — Add Company Link Field in Search Settings
This step is critical! Do not skip this.
Before doing anything else, you must add the Company Link field to your search results:
Look for the Search Settings or Columns option in Apollo
Click on "Fields" or "Edit Columns"
Find and enable "Company Link" (or "Company Website")
Save your settings
Without the Company Link field, Tomba cannot properly match and verify contacts.
Step 5: View Your Search Results
Make sure your search results now display the Company Link column along with other contact information.
Step 6: Click the Tomba Icon
With your search results ready and Company Link field visible, click the Tomba icon in your browser toolbar to open the extension.
Step 7: Configure Export Settings — Add Campaign Name
The Tomba export wizard will open. First, you need to:
Enter a Campaign Name — Give your export a descriptive name (e.g., "CEO Prospects January 2026")
This helps you organize and track your lead generation campaigns
Click "Next: Configure Options" to proceed.
Step 8: Configure Lead Generation Options
Now you'll see the Lead Generation Options panel. Configure these parameters based on your search:
Max Pages
Maximum number of Apollo search result pages to process.
Recommended: Start with 5-10 pages for testing
Each page contains approximately 25 leads
Min Delay (ms)
Minimum delay between processing pages (in milliseconds).
Recommended: 2000-3000 ms (2-3 seconds)
Helps avoid rate limiting
Max Delay (ms)
Maximum delay between processing pages (in milliseconds).
Recommended: 4000-5000 ms (4-5 seconds)
Adds randomization to appear more natural
Max People
Maximum number of leads to generate in this campaign.
Set based on your needs and available credits
Example: 100, 500, or 1000 leads
Setting | Description | Recommended Value |
Max Pages | Number of search pages to process | 5-10 (start small) |
Min Delay (ms) | Minimum wait between pages | 2000-3000 |
Max Delay (ms) | Maximum wait between pages | 4000-5000 |
Max People | Total leads to collect | Based on your needs |
Step 9: Start Lead Generation
Once you've configured all options, click "Next: Start Lead Generation" to begin the export process.
Step 10: Monitor the Export Progress
Tomba will now:
✅ Scan Apollo search results page by page
✅ Extract contact information including company links
✅ Verify email addresses in real-time
✅ Find phone numbers when available
✅ Save verified leads to your campaign
You'll see a progress indicator showing:
Current page being processed
Number of leads found
Verification status
Step 11: View Your Exported Leads
Once complete, your leads are saved to your Tomba account under the campaign name you specified.
Click "View Leads" or go to app.tomba.io/leads to see your exported contacts.
Quick Summary: The Complete Flow
Step | Action |
1 | Log into Apollo (Pro account required) |
2 | Go to People Search |
3 | Select titles (CEO, Directors, etc.) |
4 | ⚠️ CRITICAL: Add Company Link field in search settings |
5 | Click Tomba icon |
6 | Enter Campaign Name → Click "Next: Configure Options" |
7 | Set Max Pages, Min/Max Delay, Max People |
8 | Click "Next: Start Lead Generation" |
9 | Wait for export to complete |
10 | View leads in Tomba dashboard |
Recommended Settings by Use Case
Small Test Export
Max Pages: 2
Min Delay: 2000 ms
Max Delay: 3000 ms
Max People: 50
Medium Campaign
Max Pages: 10
Min Delay: 2500 ms
Max Delay: 4000 ms
Max People: 250
Large Campaign
Max Pages: 20
Min Delay: 3000 ms
Max Delay: 5000 ms
Max People: 500
Tips for Best Results
Before You Start
✅ Make sure you have Apollo Pro account
✅ Always add Company Link field — this is essential
✅ Use specific filters for better quality leads
✅ Check your Tomba credit balance
During Export
✅ Don't close the browser tab during export
✅ Don't navigate away from Apollo
✅ Let the process complete fully
✅ Start with small batches to test
After Export
✅ Review leads in Tomba dashboard
✅ Export to CSV or sync to CRM
✅ Create follow-up campaigns
✅ Track email verification rates
Why Apollo Free Doesn't Work
Apollo's free plan has several limitations that prevent the Tomba extension from functioning:
Feature | Free Plan | Pro Plan |
Email visibility | Limited/hidden | Full access |
Phone numbers | Not available | Available |
Export capability | Restricted | Enabled |
Company links | Limited | Full access |
Data access | Partial | Complete |
The Tomba extension requires full data access including Company Links to extract and verify contact information, which is only available on Apollo Pro and higher plans.
Frequently Asked Questions
Do I need a paid Tomba account too?
Yes, you need an active Tomba account with available credits to verify emails and find phone numbers. You can start with a free Tomba trial to test the feature.
Why is the Company Link field so important?
The Company Link field provides the company website/domain, which Tomba uses to:
Verify the email belongs to that company
Find additional contact information
Match and enrich the lead data
Without it, Tomba cannot properly verify and enrich your leads.
Can I export to CSV?
Yes! After exporting to Tomba, you can download your leads as CSV, Excel, or sync directly to your CRM.
How accurate are the verified emails?
Tomba's email verification has a 95%+ accuracy rate. All exported emails are verified for deliverability before saving.
What's the best delay setting?
We recommend Min Delay of 2500-3000ms and Max Delay of 4000-5000ms. This balances speed with reliability and avoids triggering Apollo's rate limits.
Does this work with Apollo's saved lists?
Yes, you can export from any Apollo view including saved lists, search results, and company pages — as long as the Company Link field is visible.
Need Help?
If you have questions or run into issues:
Email: [email protected]
Help Center: help.tomba.io
Documentation: docs.tomba.io
Last updated: January 2026